With Collaborative Lists you and other Voluntroves can collect things that you find on Trove and keep them in a shared place. This can help with collaborative projects for research, work and community.
Collaborative Lists are public (ie visible to everyone) and people can
request to join
them so that they can contribute to them. The person who created the Collaborative List (
list owner
) can also assign
list administrators
to help manage the list.
Collaborative Lists can be updated by approved contributors ie
list collaborators
,
list administrators
and the
list owner
. Once a list owner or list administrator has approved a request to join a Collaborative List, the approved collaborator can update and contribute to the list.
Note
: You can only collaborate on lists if your
Trove profile
is publicly visible. If you change your profile to Private, you will no longer be able to collaborate on a list.
Create a Collaborative List
To create a new Collaborative List in Trove, find something you would like to add to a list, then create the list from there.
After you create a list, it will appear in the
Lists
section of your
Trove profile
.
These are instructions on how to start a Collaborative List with a Trove item record. To start a Collaborative List with a newspaper or gazette article, see our
Lists
help page for instructions.
- Login to your Trove account.
- Go to the Trove work or item record
that you want to add to a list.
- Scroll down to the
Lists
section.
- Select the
+Add to list
button.
- Enter a name in the
Make a new list
field to create a new list.
- Enter optional information in the
Describe this list
field.
- Select an option to make the list
Public
or
Private
.
Note:
Public lists are visible to everyone.
- To make your new list collaborative, select the
Collaborative
option.
Note:
Only public lists can be made collaborative. You can only create collaborative lists if your Trove profile is public.
- Enter optional information in the
Reason for adding this item?
field.
- Select the
Save
button.
Add to a Collaborative List
These are instructions on how to add a Trove item record to a Collaborative List. To add a newspaper or gazette article or web page to a Collaborative List, see our
Lists
help page for instructions.
- Login to your Trove account.
- Go to the Trove work or item record
that you want to add to a list.
- Scroll down to the
Lists
section.
- Select the
+Add to list
button.
- Select a list to add the item record to.
- Enter optional information in the
Reason for adding this item?
field.
- Select the
Save
button.
Note:
The maximum number of items allowed in a list is 1000.
Convert a Public or Private List to a Collaborative List
To convert an existing Public or Private list to a collaborative list the
list owner
should:
- Login to your Trove account.
- Go to the
Lists
tab.
- Select the
Manage this
list
link next to an existing list.
- Select the
Edit list details
button which appears under the list title.
- Change the
list type
setting to
Public
and the
Collaborative
radio slider button to the left to the 'on' position. Only public lists can be made collaborative.
- Select
Save
.
Convert a Collaborative List to a Public or Private List
To convert an existing Collaborative List to a Public or Private List the
list owner
should:
- Login to your Trove account.
- Go to the
Lists
tab.
- Select the
Manage this
list
link next to any existing collaborative list.
- Select the
Edit list details
button which appears under the list title.
- Change the
list type
setting
Collaborative
radio slider button to the left to the 'off' position.
You will receive a warning message:
Warning:
Changing a collaborative list to a non-collaborative public list will immediately remove all existing collaborators and their contributions to this list. Your own contributions will be unaffected.
Note:
The collaborative list will be converted to a public list containing only the
list owners
contributions, and any tags and notes added to the list by other people. The list will visible to everyone, but no one will be able to
request to join
the list, or contribute to the list.
OR
Change the
list type
setting to
Private
You will receive a warning message:
Warning:
Changing a collaborative list to a private list will immediately remove all existing collaborators and their contributions to this list, and will delete all tags and notes associated with the list by other people. Your own contributions will be unaffected.
Note:
The collaborative list will be converted to a private list containing only the
list owners
contributions. The list will only be visible to the
list owner
or creator. The list will not be visible to others, and no one will be able to
request to join
the list, or contribute to the list.
6. Select
Save
.
Join or follow a Collaborative List
You must log in to your Trove account to request to
join
or
follow
a list.
A request to
join
a list sends a message to the
list owner
and
list administrator
indicating that a new person (a
list collaborator
) would like to join and contribute to the list.
A request to
follow
a list adds a notification in your Trove profile
activity feed.
You will receive a notification in your
activity feed
each time the list is changed or updated.
Note
:
- You can only
join
and collaborate on lists if your
Trove profile
is publicly visible
- You are only able to request to
join
lists that are
Collaborative
i.e. you cannot request to join Public Lists or Private Lists
- You are only able to
follow
lists that are
Public
or
Collaborative
i.e. you cannot follow Private Lists
- You are only able to
follow
lists for which you are not a list owner, administrator or collaborator i.e. you cannot follow a Collaborative List if you have owner, administrator or collaborator permissions for the list
To
join
or
follow
a list:
- Login to your Trove account.
- Go to the
Lists
category.
- Search for and select the title of a list that you want to
join
or
follow
.
- Select the green
Request to join
button, which appears below the list title, to request to
join
the list.
- A message will display indicating that your request to join the list has been sent to the list owner for review:
Thank you! Your request to join this list is with the list owner for review.
- Once the list owner has received your request, they can approve or deny. You will receive a notification in your
activity feed
letting you know if you can collaborate
- You can check which lists you have joined using the
Collaborative lists
filter button on the
Lists
tab in your Trove profile
OR
Select the green
Follow
button, which appears on the far right of the list title, to
follow
the list.
- Once you are following a list, you will receive notifications in your
activity feed
when the list is changed or updated
- You can check which lists you are following using the
Lists I'm following
filter button on the
Lists
tab in your Trove profile
- Once you are following a list, you can select the green
Unfollow
button, on the far right of the list title, to
unfollow
the list. You won't receive notifications in your
activity feed
each time the list is changed or updated
Manage a request to join a Collaborative List
Once someone has sent a
request to join
a collaborate list, the
list owner
and
list administrator
will receive a notification message in their Trove profile
notifications
feed:
[Date, Time]
[username] has offered to collaborate on the list "[list name]".
To approve a request from someone to collaborate, the
list owner
or
list administrator
should:
- Login to your Trove account
- Go to the
Lists
tab.
- Select the
collaborative lists
button. Any lists with
request to join
notifications awaiting approval will appear at the top of the list.
- Select the
Manage this
list
link next to any list which has an outstanding
request to join
. These requests will have an orange dot next to them in the
Manage this list
link.
- Under the list title you will see a section called
Manage collaborators.
This section shows a list of people that have requested to join the list under the
Awaiting confirmation
button, and the list of existing collaborators under the
Collaborators
button.
Select either the '
Approve
', '
Deny
' or '
Block
' link which appears next to the Trove username under the
Awaiting confirmation
button to respond to the request to join the list.
- Approve
adds someone as a collaborator to the list and sends a notification message to them, which will appear in their
notifications
feed:
[Date, Time]
Your offer to collaborate on the list "[list name]" has been accepted.
The list will also update to indicate the total number of collaborators for the list:
2 Voluntroves collaborating on this list
The new collaborator is now able to contribute to the Collaborative List.
- Deny
declines a request to join the list, and sends a notification to the person, which will appear in their
notifications
feed:
[Date, Time]
Your offer to collaborate on the list "[list name]" has been declined.
The person is not able to contribute to the Collaborative List but can
request to join
the collaborative list again.
- Block
declines the request to join the list and stops them from making another
request to join
the list, then sends them a notification message which will appear in their
notifications
feed:
[Date, Time]
Your offer to collaborate on the list "[list name]" has been declined.
The blocked person will not able to contribute to the Collaborative List, and the
request to join
button will not be available to them on this list.
Note
: The
list owner
or
list administrator
can also
Unblock
a person by using the list's
Manage this list
link in their Trove profile, or when viewing the list in the
Lists
category search results.
After selecting the
Manage this list
link, under the list title you will see a section called
Manage collaborators
. This section shows requests to join the list under the
Awaiting confirmation
button; the list of existing collaborators under the
Collaborators
button; and the list of any blocked people under the
Blocked
button.
Select the
Blocked
button and select
Unblock
next to the username to allow the person to request to join the list again.
Manage Owner, Administrator and Collaborator permissions on a Collaborative List
There are three types of roles in a Collaborative List.
Each role has different permissions which enable them to do different tasks:
- The list owner
- Is able to create, edit and delete the list and list description, add list items, create notes and tags at the list level, create notes and tags at the list item level, sort list items, and delete any list items, notes and tags that have been added to the list.
A
list owner
can also add
list administrators
to help manage the administrative functions of the list including managing requests to join the list.
- List administrators
- Are able to manage requests to join the list, edit the list and list description, add list items, create notes and tags at the list level, create notes and tags at the list item level, sort list items, and delete any list items, notes and tags that have been added to the list.
- List collaborator
s
- Can add list items, create notes and tags at the list level, create notes and tags at the list item level, and delete the list items, notes and tags which they have added to the list.
|
Owner
|
Administrator
|
Collaborator
|
Delete list
|
X
|
-
|
-
|
Change list to non-collaborative or private
|
X
|
-
|
-
|
Change list feature image
|
X
|
X
|
-
|
Change list title/description/facebook link
|
X
|
X
|
-
|
View list participants
|
X
|
X
|
X
|
Add/delete list items
|
X (any)
can add list items delete list items added by anyone
|
X (any)
can add list items and delete list items added by anyone
|
X (own)
can add list items and delete list items added by themselves
|
Add/delete list notes
|
X (any)
can add list notes and delete list notes added by anyone
|
X (any)
can add list notes and delete list tags added by anyone
|
X (own)
can add list notes and delete list notes added by themselves
|
Add/delete list tags
|
X (any)
can add list tags and delete list tags added by anyone
|
X (any)
can add list tags and delete list tags added by anyone
|
X (own)
can add list tags and delete list tags added by themselves
|
Sort list items
|
X
|
X
|
-
|
Manage request to join list (Approve/Deny/Block)
|
X
|
X
|
-
|
Add/remove list administrator
|
X
|
-
|
-
|
Change a List Owner
To transfer ownership of a list to a
list administrator
the
list owner
should:
- Login to your Trove account.
- Go to the
Lists
tab.
- Select the
Collaborative lists
button.
- Select the
Manage this
list
link next to any list.
- Under the list title you will see a section called
Manage collaborators.
This section shows the list of existing collaborators under the
Collaborators
button.
- Select the
Change owner
link next to the
list owner
username.
You will be shown a drop-down:
Transfer ownership to: [Select a list administrator]
7. Select a list administrator from the drop-down and select
Transfer ownership
to transfer ownership of the collaborative list to this person, or
Cancel
to exit.
You will receive a pop-up asking you to confirm:
You are about to make [username] the owner of this list. You will lose all owner privileges and become a list Collaborator. Are you sure you wish to proceed?
8. Select
OK
to transfer ownership of the list, or
Cancel
to exit without saving your changes.
Note:
You can only transfer list ownership to a
list administrator
. If there are no list administrators for the list you will receive a notification at Step 6:
You can only transfer ownership of this list to an Administrator. There are no administrators assigned to this list.
Create a List Administrator
To create a
list administrator
the
list owner
should:
- Login to your Trove account.
- Go to the
Lists
tab.
- Select the
Collaborative lists
button.
- Select the
Manage this
list
link next to any list collaborative list.
- Under the list title you will see a section called
Manage collaborators.
This section shows existing collaborators under the
Collaborators
button.
- Select the
Change to Administrator
link next to the collaborator username.
The link text next to the username will update to show:
Change to Collaborator
This indicates that the collaborator has now become an administrator and is now able to help administer the list.
Note:
You can only convert an existing list collaborator into a
list administrator
.
Leave a Collaborative List
To leave or remove someone from a collaborative list, the
list collaborator
,
list administrator
or
list owner
should:
- Login to your Trove account.
- Go to the
Lists
tab.
- Select the
Collaborative lists
button.
- Select the
Manage this
list
link next to any collaborative list.
- Under the list title you will see a section called
Manage collaborators.
This section shows existing collaborators under the
Collaborators
button.
- Select the
Remove collaborator
icon next to the collaborator username to remove that collaborator from the list.
Note:
- List collaborators
are only able to remove themselves from the collaborative list.
- List
administrators
and
list owners
are able to remove any collaborator from the collaborative list.
Close a Collaborative List
A
list owner
may decide they no longer want to manage or keep a Collaborative List active.
In this case, the
list owner
can:
- change ownership
of the list to another member of the list
- convert
the Collaborative List to a Public or Private List, or
- delete the Collaborative List
To delete a collaborative list the
list owner
should:
- Login to your Trove account.
- Go to the
Lists
tab.
- Select the
Collaborative lists
button.
- Select the
Manage this
list
link next to the list to be deleted.
- Under the list title you will see a link called
Delete this list.
Select the
Delete this list
icon to delete the list.
You will receive a pop-up notification:
There is [one] other contributor to this list. Are you sure you want to delete this list? You may want to consider transferring ownership to one of the contributors instead.
6. Select
OK
to delete the list, or
Cancel
to keep it.